Know When To Go

Know when to seek medical attention for yourself or others who are experiencing heat exhaustion or stroke. Elevated heart rate, feeling faint or dizzy, and cold sweats are all symptoms of heat exhaustion. Find out more at www.weather.gov/heat.

Keep an Eye on Each Other

Although conference operations can be hectic, it’s important to keep an eye out for each other on hot days. Notice a guest who is looking a little exhausted? Offer them water. Know that a staff member has been standing in the sun for a while?  Remind them to cool off. Look out for your fellow humans (non-humans, too! Keep Fido hydrated!).

Drink All the Water

Okay, maybe don’t drink all of it. Divide your weight in half to get the total ounces of water you should drink daily. You’ll need to increase this on hot days. Some sources say that 4 cups per hour is the best way to stay hydrated in the heat.

Bottom line: Don’t wait until you’re thirsty to drink water – by then you’re already dehydrated!

Seek the Shade

Removing yourself from the direct rays of the sun is the quickest way to gain some heat relief. Pack an umbrella during summer months for some man-made shade in no time.

Note: seek shade, don’t throw shade.

Shorten Shifts

As a Conference Manager, weather forecasting is probably top-of-mind with regards to an event… but what about with regards to your staff? Take special note of heat advisories throughout the summer and consider shortening shifts or creating a rotation between outdoor and indoor event responsibilities. A staff buddy system may help to ensure nobody is getting stuck in the heat.

Sweat Buckets

While most of us probably don’t prefer to sweat at work, it’s a great indication that you’re properly hydrated. If you’re hot and notice that you’ve stopped sweating, it could be a sign that you’re experiencing heat stroke. Find a cool location, drink water, and seek medical assistance immediately.