Conferencing:

• Create online registration forms.
• Generate detailed conference contracts.
• Email confirmation letters, contracts, invoices, and Excel documents.
• Manage and import conferences from contacts management database.
• Review building assignments by floor in monthly calendar view.
• Customize field labels and look-up lists.
• Set up default service items (meal plans, linen packages, room types, etc.).
• Create default billing rules with the ability to customize rates for specific conferences.
• Quickly locate conferences or participants with field search.
• Manage user access, operations, and report permissions through a security wizard.

Manage Space:

• Block rooms in a graphical reservation calendar.
• Quickly determine space availability within a specific date range.
• Generate and email blocked space spreadsheets to contacts.
• Import participant rosters directly into conferences and room assignments.
• Use drag and drop to change room assignments for individual beds or entire floors.
• Instantly check room occupancy.
• Sort assignments by gender, age, room type, etc.
• Provide overflow options when more occupancy is needed.

Registration Services:

• Develop master event lists for conferences.
• Allow participants to register for events online.
• Generate meal tickets, name badges, registration cards, key labels, and event rosters.
• Develop 'to do' lists and generate daily task tracking reports.
• Coordinate meal counts to dining halls with the meal planning wizard.
• Schedule catering events and generate catering reports with the catering wizard.
• Reserve space with the meeting room and resource scheduling wizard.
• Print housekeeping reports with room priority.
• Avoid assigning dirty rooms with the mark rooms clean wizard.

Financial:

• Invoice and report charges on the individual, the subgroup, or conference.
• Define rates by conference for complete pricing flexibility.
• Record basic contact and billing information and service requests for each participant.
• Auto-charge groups for housing, meals, meeting rooms, catering, lost keys, parking, damages, etc.
• Create rate schedules that apply charges to groups within conference dates, and charges to individual participants outside of conference dates.
• Provide client with itemized charge lists by conference and charge category.
• Bill for meals and catering by either the guaranteed or actual numbers.
• Bill for meeting rooms by the hour, half day, day, or flat fee.
• Track charges and payments by account, user, date, conference, and participant.
• Create comprehensive invoices for individuals, subgroups, or conference groups.
• Reconcile charges and payments with a reconciliation wizard.
• Track payments by user or cash box, or system-wide.

Requirements:

• Operating System: XP, Windows 7, Windows 8, Windows 8.1, Windows 10
• Compatible with all versions of SQL Server 2005 to 2019, including SQL Express.
• We also offer cloud hosting leveraging SQL Azure.